sketch-city

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Sketch City Team Contract

ECE 3400, Fall 2017, Team 9

Team Members

  • Alex Katz
  • Christine Ou
  • Eric Berg
  • Juan Albrecht
  • Yazhi Fan

Team Procedures

Meeting Dates and Time

We will have team meetings every week on Tuesday at 8:00 PM. The meetings will be held in Upson 549. The team meetings will be rescheduled as necessary to accommodate prelims.

Meeting Agenda

The meeting agenda will be set by the team leader and will be announced upon request. Otherwise, it will be announced at the beginning of each meeting. The team leader will guide the meeting and ensure all points of the agenda are covered. He/she is also responsible for assigning uncompleted/remaining tasks to team members.

Decision Making

Team decisions will be made by majority vote, after each party has presented his/her argument.

Scribe

Yazhi Fan will be responsible for taking notes at each meeting. A written record of the meeting will be kept in a file in the Google Doc team folder and updated onto the team website.

Communication

We will use Slack as our main method of communication. Slack messages should be responded within 12 hours. In more urgent situations, team members will be notified by phone calls which are expected to be responded faster.

Team Expectations

Anyone who discovers other members who are not living up to this contract should remind them. If these infractions continues, it will be discussed during team meetings. Team should notify course staff if problems become extreme. Consequences for Failing to Follow Procedures and Fulfill Expectations Anyone who discovers other members who are not living up to this contract should remind them. If these infractions continues, it will be discussed during team meetings. Team should notify course staff if problems become extreme.

Work Quality

  • Website should be updated at least once every week by Juan and Alex
  • At least one design review will be held before each Milestone
  • Any individual’s task should be functionally completed one day before the deadline

Strategies to fulfill these standards

Team Participation

  1. To ensure cooperation and equal distribution of tasks, we will set plan, clarify tasks, and maintain good communications. Tasks should be assigned at the end of each meeting, so all members know what they are responsible for during the following week. Major or key tasks should be assigned to at least two people to ensure that they will be completed on time to expectation.
  2. To encourage ideas from all team members, we will discuss each individual’s progress during team meetings. All team members should share their opinions, including components that they are not working on.
  3. Task maintenance is dependent both on the team leader and team members. All members should complete their tasks to expectation on time. Team leader and other team members should remind individuals who have not presented their promised tasks before deadline and those who have are not responding to messages promptly.98776
  4. If an individual is having trouble with his or her task, the individual should first seek help in the team by either posting on Slack or presenting the problem during team meetings. If other team members cannot solve the problem either, the individual should seek help outside the team through Piazza or course staff.

Personal Accountability

  1. All team members are expected to attend team meetings on time. If for any reason an individual cannot attend a lab section or a regular meeting, the individual should notify the team before the section or meeting starts.
  2. All members are responsible for fulfilling team assignments, timelines, and deadlines. If for unexpected reasons one is having trouble finishing an assignment before the deadline, he/she should notify other members as soon as possible so that others will have enough time to help complete the task.
  3. All members are encouraged to communicate with each other regarding any questions, suggestions, and concerns.
  4. Important decisions and task assignments should be announced during meetings. If there are disagreements concerning the decisions, members should discuss different options and hold a vote. Final decision will be decided by majority vote.
  5. Individual who misses meetings is responsible for checking the team website and or meeting notes for any important decisions and updates. The individual is expected to know what he/she is responsible for during the following week and contribute equally as other members.

Consequences for Failing to Follow Procedures and Fulfill Expectations

Anyone who discovers other members who are not living up to this contract should remind them. If these infractions continues, it will be discussed during team meetings. Team should notify course staff if problems become extreme.

Team Leader Schedule

  • Aug 28th - Sep 15th (Lab 1, work on lab 2): Juan
  • Sep 16th - Sep 29th (Lab 2, Milestone 1 and 2): Yazhi
  • Sep 30th - Oct 20th (Lab 3, work on lab 4): Eric
  • Oct 21st - Nov 3rd (Lab 4 and Milestone 3): Alex
  • Nov 4th - Nov 17th (Milestone 4): Christine
  • Nov 18th - Dec 5th (Final competition and deadline for the website): Eric

Agreement

  • I participated in formulating the standards, roles, and procedures as stated in this contract.
  • I understand that I am obligated to abide by these terms and conditions.
  • I understand that if I do not abide by these terms and conditions, I will suffer the consequences as stated in this contract.
  1. Eric Berg…………date: 09/01/2017
  2. Christine Zhouyi…..date: 09/01/2017
  3. Alex Katz…………date: 09/01/2017
  4. Yazhi Fan…………date: 09/01/2017
  5. Juan Joel Albrecht…date: 09/01/2017